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Reminder: Avoiding Duplicate Student Profile Entries
Duplicate entries most often occur when:
- you experience a glitch when entering a student profile and simply re-entry it again without double-checking to see if the first entry made it into the system.
- more than one person adds new students into BWBRS.
Therefore, before adding a new student into BWBRS, you should also be sure that the student is not already in the system. If there is any reason you think they may have already been entered by you or another staff member, then you should double check.
You can see all the student entries in BWBRS by viewing the School Menu > Student List page. From this page, select the menus to show ALL PROGRAMS and ALL STATUSES. The list will show every single student entered in BWBRS. You may need to use the menu that subdivides the list alphabetically (which is used to keep the list manageable).
Adding a replacement Bonner Scholar is a two step process.
Step 1: Add the new student to BWBRS
Go to the School Menu > Students page, then go to the Available Actions > Add New Student menu (as shown below).
This will bring up the "Add New Student form. From this page, you must include the following information:
- Check the Bonner Scholar Type: Replacement
- Provide the Estimated Family Contribution (using the FAFSA figure provided by your Financial Aid Office).
- Indicate the starting period (i.e., the semester they will start in the program).
- Frist Name, Last Name
- Email address,
- Gender
- Race
Then click on the Save button at the bottom of the page (#8). This completes the first step for submitting a Replacement Bonner.
Step 2: Submit the Replacement Bonner for Foundation Approval
Next, go to the current Semester's Registrar's List which you can find under School Menu > Bonner Scholar Program.
From the Registrars List, select the Available Actions > Change of Status Request menu.
This will bring up the first page of the Change of Status form. From this page, you will:
- Select the student from the pull down menu
- Select the "Activate Replacement" option from the Select COS Type menu.
This will bring up the second page of the Change of Status form. From this page you will:
- Confirm that the required information is provided is included and correct (see arrows)
- Add an additional comment if needed for the replacement candidate (i.e., explaining any extenuating circumstances if the student does not meet all the criteria for replacement Bonner Scholars).
You're Done!
Your submission will now show up at the bottom of the Registrars List under the Pending COS Requests Section (#1). In addition, an email notification will be sent automatically to the Bonner Foundation so they can review the requests.
Recent Change of Status History approvals can be seen in the last section on the page (#2).
Extra Step (If Registrars List is Ready to be Locked, You Need to Notify the Foundation)
Approved replacement Bonner Scholars will then show up on the Semester Registrars List. If the list is ready to be locked, use the Available Actions > Notify Bonner Foundation to Review the List menu.
This will bring up an optional comment box (#1) in which you should write a short note letting the Foundation now it's ready.
Then click on the Save button to send the email notification (#2).
BSP Adding Replacement Bonner.pdf
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