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Developing an Action Plan - Party Example

Page history last edited by samuel olson 14 years ago

Manage by Calendar Action Steps for Hosting a Party:

 

1) Host a party at house.

2) Host a huge house party by April1.

3) Steps:

               a. Set aside money for party ($100)

               b. Design invites

               c. Decide who to invite

               d. Send emails/make phone calls

               e. Confirm who’s coming

               f. Decide a menu

               g. Get a DJ

               h. Go shopping for supplies

               i. Prepare food

 

4) Looking at those steps, I might decide that for the party to work out, people need to know at least two weeks in advance.  So looking at the calendar for February and March, I see:

               a. First week of February

               b. Second week of February

               c. Third week of February

               d. Fourth week of February (remember, February often ends the 28th, except during Leap Years)

               e. First week of March

               f. Second week of March

               g. Third week of March

               h. Fourth week of March

               i. April 1 – house party!

 (I see there are only seven weeks until the party. If I want to give people 2 weeks notice, I have to have the invites out by March 15 or so. That becomes one of the critical dates. I put that one up on the calendar.)

 

5) Now I start working with the others steps, putting them up in order from last to first.  For some of the steps the date I choose to give them is entirely arbitrary, but for others it is essential (like preparing food!). 

               a. Prepare food (April 1)

               b. Go shopping for supplies (March 29)

               c. Get a DJ (by March 27)

               d. Decide a menu (March 27)

               e. Confirm who’s coming (March 25)

               f. Send emails/make phone calls (March 15)

               g. Decide who to invite (March 1)

               h. Design invites (February 20)

               i.  Set aside money for party ($100) (from February and March's budget)            

 

6) I look at the rest of my calendar.

Uh OH! There are some competing things on my calendar.  We’re out until mid-January on break. Then I’ve got some exams at the end of January. Then, I’ve got a planned trip for President’s Day with family, also a priority. Then, there’s a big national conference in mid- March. That means that unless I can squish the steps in to the time I am around or modify them, or engage other people to carry them out, it’s not a doable plan. 

 

7) In trying to work out the conflict in my calendar, I talk with my roommates and convince them to help me with the party so I am able to keep the dates I set for the steps leading up to the party.

 

 


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