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Hard Copies (with eSignatures):

1. Before printing their hours logs, the Member should make sure that their eSignature is in BWBRS for all of the hours they are printing. Their final signature should be after the last day of service on the log they are printing. 
2. The Member should then sign the hard copy of their log and obtain all necessary site supervisor signatures for their primary positions.
3. Next, the Member will turn in their signed hard copy to their campus administrator who will review the hours log for accuracy and then eSign the hours in BWBRS. After eSigning the hours in BWBRS that correspond to the hours the Member has submitted, the Campus Administrator should then post a brief note at the bottom of the page stating: " {month/s} hours logs retained on campus."
4. The Member's hard copy hour logs should be retained in the Member's file on campus. These logs could be requested as a part of a desk audit by the Foundation to ensure that accurate records are being kept. 

eSignatures (only):

1.  At the end of the semester, the Member will eSign their hours and then have their Site Supervisor/s eSign for their primary/ CLA positions.
2. Then the Campus Administrator will review the hours and then eSign them. 

Logging Bonner AmeriCorps Hours 

Bonner AmeriCorps Members must use the Bonner Web-based Reporting System (BWBRS) to record their service and training & enrichment hours.  Hard copies of Hours Log Reports should be printed from BWBRS on a monthly basis and then signed first by the Member, next by the Site Supervisor(s) (if applicable for that month) and last by the Campus Administrator. These hard copies are to be retained at the campus in Member files. Once the hard copies for the Semester are properly signed, the Member and then the Campus Administrator need to eSign all hours at the end of the semester. The eSignature of the Member and the Campus Administrator serve to verify that a valid and correctly signed hard copy of the Member's hours for that semester are in file at the Member's Bonner Office. For monthly logs being submitted totally electronically, eSignatures must be obtained in the correct order (Member-Site-Campus) and have the site supervisor's eSignature for positions that are coded as CLA positions in BWBRS. 

Students should understand that hours not approved by Bonner AmeriCorps Staff and/or Campus staff in BWBRS will not count toward completion of their AmeriCorps commitment.  Hours that are not AmeriCorps-eligible will bear a single asterisk after that position title or T&E title on BWBRS entries.  The single asterisk is the BWBRS icon that indicates "Not OK for AmeriCorps". It is the Member’s responsibility to communicate with their Campus Administrator about the eligibility of their service activities to count toward the minimum number of approved hours needed to qualify for an Education Award.

Hours served prior to the official start date as recorded in BWBRS will not count toward completion of any AmeriCorps Member Contract. It is ultimately the Member's responsibility to manage their hours to ensure the successful completion of the hours required to qualify for an Education Award.

The Campus Administrator is responsible for quickly identifying members who lag behind in their hours and who therefore may not intend or be in a position to complete their the hours required for award eligibility before the required exit date from their term of service. If such a situation arises, Campus Administrators should notify the Foundation immediately and submit an Exit Packet for such a Member. If Campus Administrators find Members struggling with managing their hours, they can always utilize one of the Bonner training modules to incorporate time management training in the campus T&E plan in order to help Members stay on track to qualify for an Education Award.

Who CAN and SHOULD Sign Hour Logs?

• Hour logs must be printed from BWBRS with signature lines, signed by the member, the campus director/coordinator, and the site supervisor. These signed hard copies are to be retained at the Member's Bonner Office.
• Hour Logs may also be submitted through the use of eSignatures. They must also be signed through BWBRS in accordance with the regulations for signing and submitting Hard Copies with the exception of the printing of the logs.

Who CAN'T Sign Hour Logs? 

• AmeriCorps Members must not sign their own or anyone elses' Hours Logs as campus staff or as a site supervisor.
• AmeriCorps VISTA members CANNOT approve hours for AmeriCorps Members.

How Should Hour Logs be Submitted?

Hard Copies:

1. Before printing their hours logs, the Member should make sure that their eSignature is in BWBRS for all of the hours they are printing. Their final signature should be after the last day of service on the log they are printing. 
2. The Member should then sign the hard copy of their log and obtain all necessary site supervisor signatures for their primary positions.
3. Next, the Member will turn in their signed hard copy to their campus administrator who will review the hours log for accuracy and then eSign the hours in BWBRS. After eSigning the hours in BWBRS that correspond to the hours the Member has submitted, the Campus Administrator should then post a brief note at the bottom of the page stating: " {month/s} hours logs retained on campus."
4. The Member's hard copy hour logs should be retained in the Member's file on campus. These logs could be requested as a part of a desk audit by the Foundation to ensure that accurate records are being kept. 

eSignatures:

1.  At the end of the semester, the Member will eSign their hours and then have their Site Supervisor/s eSign for their primary/ CLA positions.
2. Then the Campus Administrator will review the hours and then eSign them. 

How Should Hard Copy Hour Logs Be Signed?

• All hour logs must be submitted with the original signatures in pen (no photocopies or faxes can be accepted) to the Member's Bonner Office on campus.
• All signatures should be obtained after the last day of service on the hour log;
• All signatures must be dated on or after any print date that appears on page; and
• Signatures must be dated in the following order: 1. Member 2. Site Supervisor/s 3. Campus Administrator. Signatures may all be on the same date, however, in term of a "time-stamp" on the log. the Site Supervisor's signature may not be before the Member's or after the Campus Administrator's signature. The Member's signature must be the first signature obtained and the Campus Administrator's the last signature obtained.
• No correction fluid of any kind (such as "Wite-Out") should be used on hours logs. Any cross-ous, overwrites or corrected mistakes on the hour log must be initialed next to the correction by the Member, Site Supervisor, AND Campus Administrator or Bonner Program Director on campus.

Other Things to Know About Hour Logs

When reviewing the Member's hour logs, AmeriCorps Administrators should look for the following: 

• All fundraising hours are coded appropriately; 
• All CLA Positions need to be signed by the Member's Site Supervisor 

Overview: What Hours Will Count Toward a Member's Term?

In order to be counted toward an AmeriCorps term, hours must be:

• Service that is eligible; 

• Served at an approved service site with an accepted CLA, and/or;

• Campus staff approved Training and Enrichment events, and/or;
• Campus staff approved service opportunities, such as one-time events or break trips, and;
• Served within the AmeriCorps commitment dates.

Hours will not count if:

• It is a prohibited activity;
• The service is international in focus;
• The hours log is missing any of the required signatures;
• The hours log is not the BWBRS format.

Recommended Hour Log Process: Hard Copies

Weekly

-Members log hours on a weekly basis.

End of the Month

-Members print out their Hour Log for the month on or after the last day of the month. 

First week of next month

-Members request and obtain site supervisor's dated signature on their completed log from the previous month.

-Members submit previous month's hour log with site supervisor's dated signature to campus AmeriCorps Administrator.

-Campus AmeriCorps Administrator reviews hour logs, approves them by signing and dating as appropriate.

End of Each Semester

-Member and Campus Administrator eSign the Member's hours verifying that validly signed hours logs have been received for the Member's service hours.

*If the Member is exiting mid-semester, hours should be verified and eSigned ASAP so that the Member can be exited within 30 days of their last day of service.

Recommended Hour Log Process: Electronic Signatures

See our instructions for eSignatures:

 SEE THE PROCEDURE HERE

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